Procurement Policy
Cardiff High School
ICT Procurement policy
At Cardiff High school we pride ourselves in ensuring we always get the best deal we can when purchasing ICT Equipment for the school and we follow a well established platform for achieving this.
All Items relating to ICT much be purchased via the schools ICT Support department to ensure suitability for use in school.
All consumable items such as USB Pens, Blank Cd’s / DvD’s and printer ink purchased by obtaining a current price from 3 trusted suppliers then a decision is made where to make the purchase from.
Usually lowest price wins however if a supplier has a long lead time for delivery and their is a very small difference in cost we will then opt for the available stock option. (Depending on the urgency of the order requirement and the difference in price)
The main suppliers of equipment and supplies are:
Probrand limited - A crown Commercial service provider 02653446 who have been trading as probrand since 1991 Most items are available cheaper via This firm due to having direct negotiation links with major companies such as HP, Dell, Lenovo, Epson, Asus and Acer
Ebuyer (UK) Limited - Trading since 2001 Company Reg 03941136 Ebuyer has a long history in the UK as a top quality customer focused supplier of ICT Equipment and consumables for both Consumers and Businesses. We generally use Ebuyer for Smaller Items such as Ink, Computer Components (Small Qty) and a price check facility without having to speak directly to telesales staff.
Total Computer Networks Limited - Trading since 2003 Company Reg 04958126 is a UK education and business focused re-seller offering competitive pricing for All aspects of ICT
We also use ICT-Direct - Trading since 2007 Company Reg 03462263 for our Computers as they are very cost effective refurbished units with excellent customer support and they only deal with education
When purchasing items of high value we obtain 3 like for like quotes and a decision being made by the Headteacher and if over £5000 the schools governing body. A good example of this is the Schools phone system or Reprographics machines.
Items purchased for the school are assets of the school to aid the function of the school.
The Definition of a large purchase would be Reprographics contract, phone contract, or A large Qty Of ICT Equipment for Classroom Use such as Pc’s & Laptops (Bulk Order)